Everyone attending Arisia'23 will have to be masked and fully vaccinated for COVID-19, including the bivalent booster, by January 3rd. For details, see the COVID statement page.

Visit Our New Site

   Arisia'23 is over. Please visit the new convention site:

Special Requests

Once you have a hotel room reserved, Arisia's Innkeeper staff can help you adjust your reservation to your needs. All Arisia room adjustments and changes should go through the Innkeeper via the hotel request form. If you do not yet have a room at our hotel please begin by making a reservation.

The December 20, 2022 deadline for hotel requests includes:

  • Handicapped-accessible rooms

    Accessible rooms will be assigned with accessibility as a primary need. If you would like an access room close to the elevators or have special mobility needs please let us know in the comment section of the hotel request form.

  • Family rooms are grouped with Childcare and other families instead of parties.

  • Low-floor or Shabbat-floor rooms

  • Rooms with roll-away beds ($30/weekend) or cribs

  • Connecting rooms (will require reservation of both a King and Double room in the same block)

  • Special room setting requests such as "feather-free" or "unscented".

All rooms in are smoke-free and come with in-room mini-fridges. You do not need to request these.

We do our best to assign people rooms but due to demand cannot always guarantee your first choice. Any additional information is much appreciated so we can try and best meet your needs. If you would like a room near a different reservation, you will need your confirmation number as well as the confirmation number for the reservation you would like to be near. All reservation changes may be combined into one form; separate form submissions are not required.

I want to ...

Change My Reservation

The deadline to request changes to your reservation at the Westin is Jan. 5. This includes changing your reservation dates, room type, and requesting a handicapped-accessible room. Modifications are made on an as-available basis. Some rooms are in high demand and while we try to accommodate all requests are not always able to do so. Requests are filled on a first-come basis and late changes to room type may not be honored.

The dates of Arisia hotel reservations may be from Thursday January 16th through Monday Jan 20th, 2023. If you would like a room outside of those dates, make a reservation and use the Special Request Form to request a change to your reservation dates.

If you want a room on Saturday night, you will also need to book Friday or Sunday night for a two-night minimum. All reservation changes may be combined into one form; separate form submissions are not required.

Special Request Form

Room Need Requests

The deadline to request special items in your existing reservation is Jan. 5. This includes non-feathered bedding, rollaway beds, and cribs. Submit your request using the link to the Special Request Form below. Rooms include free in-room wireless internet and a refrigerator. Any information entered into the hotel reservation page will not be honored, you must fill out a special request form. All reservation changes may be combined into one form; separate form submissions are not required. Someone from the Arisia Staff will contact you after January 8th, 2023 to confirm your request status.

Special Request Form

Connecting Room Requests

To request a pair of connecting rooms, please make reservations for both rooms and then fill out the Special Request Form including confirmation numbers for both rooms. Connecting rooms requests are subject to availability.

Special Request Form

Hotel Cancellation

If you cancel your hotel room at the hotel, we will give your room to the next person on the waiting list. To make this happen as quickly and smoothly as possible, fill out the Special Request Form.